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Inventory Control - ABMIS Professional


Inventory control screenshot

Accvision ABMIS's Inventory (stock) Control maximizes your benefits from just-in-time (Jit) inventory. The software provides a complete inventory management system for you, controlling inventory. It integrates and increases the functionality of the Accounts Receivable, Sales Order, Purchase Order, Accounts Payable, Manufacturing and Point of Sale functions.

  IN THE SPOTLIGHT

Win customer loyalty with better service.
ABMIS inventory control software gives your company a powerful way to satisfy your customers.

  • Offer your customers alternatives for out-of-stock items
  • Identify what your customers want by cross-referencing codes
  • Handle inventory in more than one location
  • Share accurate and up-to-date information with your customers

Click to zoom - product substitution - inventory control

Click to zoom - product reference - inventory control

Click to zoom - multiple warehouses and locations - inventory control

Click to zoom - show customer back order - inventory control

Product Substitution

Product Reference

Multiple Warehouse

Show Open Transactions

Increase the visibility of accurate inventory data throughout your business.
ABMIS inventory control management gives your business a superior competitive advantage, with easy-to-use analysis tools and flexible reporting capabilities that deliver unparalleled access to information.

  • All your employees have access to the same set of accurate inventory data
  • Your sales staff provide better customer service with access to online inventory data
  • Base important decisions on accurate, up-to-date inventory data
  • React more quickly to changing stock data
  • Products reorder become an easy task

Click to zoom - inventory profiles

Click to zoom - Analyse inventory data

Click to zoom - Online printing and exporting - inventory data

Click to zoom - inventory report

Unlimited Product Profiles

Analyze inventory data

Online printing and exporting

Inventory Reports


  FEATURES

  • Products suggest reorder to simplify purchasing task and auto generate purchase orders for multiple vendors
  • Instant access on product information (e.g. On Order Quantity, Back Order Quantity, Booked Quantity, In Transit Quantity) in each warehouse and allow drill down to the transaction
  • Support inventory and service items(non-tangible goods)
  • Support multiple images per product
  • User defined fields with customizable captions
  • Unlimited product profiles
  • Lot number and serial number tracking on all transactions
  • Manual or auto assigns lot numbers and serial numbers on receipts and shipping
  • Use product keywords to enhance product searching
  • Multiple bar code fields integrate in POS and order functions (i.e. you can use UPC and ISBN number together in the system)
  • You can define multiple numbers to use in the system other than just the product id, system support Search Name, 2 Barcode fields, Model and unit of measurement alias through out the system
  • Warehouse Management
  • Multiple warehouses or locations
  • Display product quantity on warehouse level
  • Support Average, FIFO and LIFO cost method
  • Price Protection
  • Unlimited price tiers
  • Put product on hold on product level or warehouse level
  • Support default vendor
  • Link to manufacturers
  • Allow multiple units of measure with it's own alias
  • Support tax exempt on different taxes
  • Support link to manufacturer products, customer products, competitor products and vendor products
  • Manage multiple substitutes and substitute for other products in one place
  • Allow product for sales only
  • Allow product for purchase only
  • Allow product for manufacturing or used as component
  • Support multiple price schemes
  • Support inventory adjustments
  • Support inventory transfers
  • Allow mass update on product records
  • User defined label layout
  • Product label batch printing
  • Product Label Designer
  • Bar Code Printing
  • Integrates Sales Order, Accounts Receivable, Purchase Order and Accounts Payable functions
  • and more...

 

USING YOUR COMPUTER FOR INVENTORY CONTROL

Copyright by Robert Moskowitz

             Whether or not you already use a computer in some aspect of your business, you can cost justify a whole system and its annual operating costs quite easily by starting to use it for inventory control.

             Not every business requires a large inventory, of course. But most have some requirements for tracking and reporting on the number and/or location of specific items - whether they be office computers, raw materials, finished products, items being held for repair, or whatever. Bar codes on the items make the data entry process faster and more accurate.

             Manufacturers, for example, can't function without raw materials and must keep track of finished goods. Retailers will nearly always lose potential business if they fail to have the right stock available for customers. Shippers are deeply concerned with knowing the quantity, sizes, weights, destinations, and present whereabouts of all the goods moving through their systems.

             Inventory control - in whatever sense it applies to your business - can be done manually, of course. But you can almost certainly do it faster, cheaper, and better by automating some or all of the inventory control process.

             Let's consider just four aspects of inventory control: counting and monitoring the items actually in inventory; recording and retrieving the precise locations of items in inventory; recording changes to inventory frequently and precisely enough so you make possible accurate inventory control; and anticipating inventory needs well enough to re-order "just in time" and to plan for inventory handling requirements.

Counting and Monitoring Inventory

             Most businesses conduct a physical count of inventory at least once a year. Between physical counts, they keep a running total of the inventory presently on hand by subtracting withdrawals from inventory and adding contributions to inventory on a daily, weekly, or monthly basis.

             A computer is tailor made for keeping these running totals very easily and accurately.

             For example, daily withdrawals from inventory can be entered into the computer either as they occur, or at the end of the day. As new inventory arrives, it can be posted into the computer system with a similarly short delay. By entering just the additions and subtractions, whether by keypunching or by scanning bar codes, you greatly reduce the workload needed to keep a running total.

             Computers also make it easier to keep many more sub-totals of specific items within the overall inventory of goods. If you have 27 different kinds of fish hooks or monkey wrenches, you might balk at adjusting the totals of 27 different columns of numbers every day. But with a computerized system, you simply enter each item coming in and going out of inventory, and let the computer post each change to the appropriate running total.

             In addition, once the computer system contains the price, description, and other pertinent information about a particular item, it can be used over and over again. The computer will associate the descriptive data with the item automatically whenever you want to see it.

             The immediate result will be more timely and accurate information about items you presently have on hand.

 Recording and Retrieving Inventory Locations

             It's important to know you have 18 left-handed widgets remaining in inventory. But knowing you have them is of far more value when you also know precisely where to find them.

             Computerized inventory systems do not necessarily help locate items, but they can assist you and your employees in actually using whatever detailed location system you have installed.

             For example, let's say you normally keep 10 brands of pantyhose in stock. Each brand offers dozens of different styles, and dozens of different colors for each style. Naturally, you need a variety of sizes for each combination of style and color. The result - and you can see this in any department store, supermarket, or specialty shop - is a dizzying array of pantyhose that takes up a lot of floor or shelf space and absorbs countless hours of salesclerks' time as they comb through the displays, over and over again, looking for the precise combination of characteristics a customer wants. The same problems hold true for managing the inventory of any business that deals with a large number of different items.

             With a computerized system, however, you need display only a small set of samples. Once a request - whether from a customer or a machine operator - is punched up on the computer, the system can instantly display exactly how many units remain in inventory, and precisely where they are located. With robotic picking systems, the item can also be quickly and accurately plopped onto a shipping desk or customer service counter.

             All by themselves, the savings in employee time and expensive floor space will quickly repay the cost of upgrading the inventory system.

 Accurate Inventory Control Through Computer Codes

             Most inventory monitoring is done by eye, and the numbers recorded (or punched into a computer) by hand. But the falling prices of computer coding technology now makes it very affordable for almost any business to keep track of every item in inventory with unbeatable accuracy, and even to track the items as they move from one process to another through the organization.

             Computer coding is accomplished by printing (or purchasing) labels with a special pattern the computer can read. Most computer coding systems use the distinctive bars on pressure-sensitive paper. But UPS has now developed a holographic MaxiCode pattern that stores five times the information in one third the space of bar coding. If any part of the label is torn off, the computer can recreate what is missing from what remains.

             Once you install a coding system, slap every item that enters your organization with a coded label to be read by a wand or fixed scanner. The computer then associates the code with a particular item, and can follow it through as many processes and operations as your business makes necessary.

             Without ever picking up a pencil or touching a keyboard, your employees can record the movement of every individual item they handle, making its location and status immediately available for reporting and analysis.

 Anticipating Inventory Movement and Requirements

            After several months of operation, you can begin to use your automated inventory system to look back and plot the flow of goods and raw materials through your operation. You'll almost certainly find bottlenecks you can eliminate, unnecessary handling processes and costs you can reduce, as well as excess inventory you can discontinue by combining items with only small or unnecessary differences.

            You can also begin to schedule shipments from suppliers on a "just in time" basis, and make sure the loading dock is clear when the next truck pulls in to be loaded or unloaded.

            Computerizing your inventory system brings you the potential for improving sales and profits through better analysis of inventory trends, including patterns of delivery and demand. It will almost certainly pay a significant return on your investment.

#     #     #

Robert Moskowitz is a business consultant based in Woodland Hills, CA, who writes frequently on productivity, office automation and technology. He is the author of The Small Business Computer Book -- A Guide in Plain English, available from Key Publications at 800-735-0015.

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